Our rapidly expanding team is seeking a highly organized and proactive Executive Assistant to support our executive team, specifically our CEO, Viktoriia, and CTO, Volodymyr, in driving our mission forward.

Key Responsibilities:

• Manage the executive’s calendar, schedule meetings, and organize events, handling all related communication.

• Communicate with partners and logistics providers, and track shipments and deliveries.

• Track tasks, maintain client/partner relationships, and assist with client/partner inquiries.

• Manage mail and run errands.

Required Qualifications:

• Proactivity & Strategic Thinking: Anticipate the executive’s needs and take initiative to address them before being asked; demonstrate foresight in planning and scheduling, considering potential conflicts and contingencies.

• Ownership: Take full ownership of assigned tasks and projects, ensuring timely and accurate completion.

• Intermediate to advanced English proficiency for effective written and verbal communication.

• Problem-solving: Ability to independently resolve issues using online resources and manage logistics (e.g., Nova Poshta).

• Adaptability and resilience: Comfortable with an irregular startup schedule, able to handle pressure, and quick to learn new systems.

• Detail-oriented memory: Exceptional attention to detail, strong memory for information.

• Creativity: Ability to generate creative solutions and contribute to new ideas.

• Negotiation skills: Ability to negotiate with vendors, partners, and clients to achieve favorable outcomes.

Required Skills & Technologies:

• Executive Assistance

• Calendar Management

• Scheduling

• Communication

• Logistics

• Problem-solving

• English

• Negotiation

Benefits & Perks:

• Part of a team of professionals who strive to contribute to the development of advanced technologies in defense tech in Ukraine.

• Teamwork and mutual support atmosphere.

• Flexible work schedule.

• Paid vacation and sick days.

• Professional growth and development within the company.

Additional Information:

• Remote Work: Remote