Overview
DefenceJobs.org ("we," "us," or "our") is purely an informational website that promotes career opportunities in the European defence technology sector. We are committed to protecting your privacy and complying with applicable data protection laws, including the General Data Protection Regulation (GDPR). This policy explains how we collect, use, process, and protect your personal information when you use our informational platform.
Important: We do not process job applications or handle employment-related transactions. All job applications are redirected to and processed entirely by external employer websites.
Data Controller
DefenceJobs.org acts as the data controller for personal information collected through our platform. For questions about data processing, contact us at hello@defencejobs.org.
Information We Collect
Job Seekers (Visitors)
- No Registration Required: We do not collect personal information from job seekers
- Local Storage: Bookmark preferences stored locally on your device only
- Analytics: Anonymous usage data (page views, search queries, IP addresses for security)
- Technical Data: Browser type, device information, referrer URLs
Newsletter Subscribers
- Email Address: Required for newsletter delivery
- Consent Records: Timestamp and method of consent
- IP Address: Collected for security and compliance purposes
- Subscription Data: Subscription and unsubscription timestamps
Employers & Job Submitters
- Company name and website
- Contact email address
- Job posting information and requirements
- Submission metadata (IP address, timestamp for fraud prevention)
Automatically Collected Information
- Server logs and access records
- Security monitoring data
- Performance and error tracking
Legal Basis for Processing
We process your data based on:
- Legitimate Interest: Operating our job board service and improving user experience
- Contract Performance: Processing job submissions and providing services to employers
- Legal Obligations: Compliance with applicable laws and regulations
- Explicit Consent: Newsletter subscriptions (GDPR Article 6(1)(a))
How We Use Your Information
Information is used exclusively for:
- Processing, reviewing, and moderating job submissions
- Displaying approved job listings on our platform
- Newsletter delivery: Sending weekly Defence Intel summaries to subscribers
- Platform security, fraud prevention, and abuse detection
- Analytics and service improvement
- Communication regarding job submissions and platform updates
- Compliance with legal and regulatory requirements
Newsletter Specific Uses
For newsletter subscribers, we only use your email to:
- Send weekly "Defence Intel Weekly" newsletters
- Send subscription confirmation and unsubscribe confirmations
- We do NOT: Share emails, sell data, or send promotional content from third parties
Data Storage and Security
Your data is stored securely using Supabase (PostgreSQL) with enterprise-grade security measures:
- End-to-end encryption for data in transit and at rest
- Row-level security (RLS) policies
- Regular security audits and monitoring
- Access controls and authentication requirements
- Automated backups with point-in-time recovery
Data Sharing and Third Parties
We do not sell, rent, or trade your personal information. Limited sharing occurs only:
- Service Providers: Supabase (database), Resend (email delivery) under strict data processing agreements
- Legal Requirements: When required by law, court order, or to protect legal rights
- Business Protection: To investigate fraud, security breaches, or Terms of Service violations
- With Your Consent: Only when explicitly authorized by you
Newsletter Service Providers
Newsletter emails are delivered through Resend, a GDPR-compliant email service provider. They process your email address solely for delivery purposes and cannot use it for their own marketing.
International Data Transfers
Data may be transferred outside the European Economic Area (EEA) to service providers with adequate data protection safeguards including Standard Contractual Clauses and adequacy decisions.
Your Rights Under GDPR
You have comprehensive rights regarding your personal data:
- Right of Access: Obtain confirmation and copies of your data
- Right to Rectification: Correct inaccurate or incomplete data
- Right to Erasure: Request deletion of your data ("Right to be Forgotten")
- Right to Restrict Processing: Limit how we use your data
- Right to Data Portability: Receive your data in a structured format
- Right to Object: Object to processing based on legitimate interests
- Rights Related to Automated Decision-Making: Protection against automated profiling
To exercise these rights, contact us at hello@defencejobs.org with proof of identity.
Cookies and Local Storage
We use minimal data storage technologies:
- Essential Cookies: Required for basic site functionality
- Local Storage: Job bookmarks stored locally on your device
- No Tracking: We do not use advertising or third-party tracking cookies
- Analytics: Anonymous usage analytics for service improvement
Data Retention
- Job Listings: Retained while active plus 12 months for historical purposes
- Contact Information: Retained for 24 months or until deletion requested
- Newsletter Subscribers: Until unsubscribed, then 3 years for legal compliance
- Newsletter Audit Logs: 3 years for security and compliance purposes
- Analytics Data: Aggregated and anonymized, retained for 36 months
- Security Logs: Retained for 12 months for security purposes
Children's Privacy
Our service is not directed to individuals under 18. We do not knowingly collect personal information from minors. If we become aware of such collection, we will delete it immediately.
Data Breach Notification
In the event of a data breach that poses high risk to your rights and freedoms, we will notify you within 72 hours of becoming aware of the breach, as required by GDPR.
Contact and Complaints
For privacy-related questions, to exercise your rights, or to file complaints:
- Email: hello@defencejobs.org
- Data Protection Officer: Available upon request
- Supervisory Authority: You have the right to lodge complaints with your local data protection authority
Changes to This Policy
We may update this privacy policy to reflect changes in our practices or legal requirements. Significant changes will be communicated through prominent notice on our website at least 30 days before taking effect. Your continued use constitutes acceptance of the updated policy.
Governing Law
This privacy policy is governed by and construed in accordance with European Union data protection law and the laws of the Republic of Estonia.
Content Aggregation Notice
During our initial launch phase, DefenceJobs.org may aggregate publicly available job postings from company websites and job boards to provide comprehensive coverage of European defence sector opportunities. Companies may request removal of their job postings at any time by contacting us athello@defencejobs.org. We respect all legitimate requests and will promptly remove content upon request.