Sales Assistant

From powering space exploration and advancing medicine to enabling defense and shaping the optics inside everyday devices — our impact reaches far beyond today. Join the OPTOMAN team as a Sales Assistant.

Responsibilities

• Coordinate meetings with customers and manage the Senior Account Executive's calendar: scheduling, agenda structure, and keeping priorities tidy.

• Be the first line of response to inbound customer inquiries: answer simple questions, clarify missing details (quantities, dimensions, etc.), and ensure fast follow-up according to templates.

• Prepare and update customer-facing documents: proposals/quotations based on agreed guidelines and pricing, new documents, and quick edits to existing offers.

• Collect technical information from internal teams and share it with customers in a clear, timely way.

• Support daily/weekly work planning and tracking (what's due, what needs follow-up).

• Handle administrative tasks: forms/signatures, basic internal documentation, and other back-office work.

• Support travel planning and preparation; provide back-office support during business trips.

• Transfer and maintain information in internal tools/systems and keep records consistent.

Core mission Help sales work run smoothly, ensuring fast customer communication, accurate proposals, and structured calendar/workflow management so sales momentum grows (and stays healthy).

Required superpowers

• Strong written communication skills and comfort talking with clients by email (and coordinating internally).

• Good organization: you can plan your week, track tasks, and follow through.

• Confidence with everyday business tools: Outlook, MS Office (Word/Excel/PowerPoint).

• English: working proficiency (communication with customers and internal teams).

• Comfortable working with multiple systems; experience is a plus, but solid "I learn tools fast" energy is essential.

• Reliability and daily availability: even if part-time, you're reachable each working day.

• Bonus points if you enjoy structure, customer service, and "making chaos behave."

Rewards Competitive compensation: €1,300–€1,900 gross (full-time). 0.5 FTE is possible with a perspective to move to full-time. €1,000 annual personal benefits budget (MELP): choose what fits you best - health insurance, 3rd pillar pension, or other wellbeing/perks. Extra time off that grows with you: +1 paid day off on each work anniversary (up to 5 extra days), on top of standard annual leave. Learning & growth support: a flexible L&D budget for relevant courses, certifications, workshops, and conferences (with a simple approval process). Hybrid work, done right: flexibility and a workplace not tied to a single desk, supported by clear ways of working. Team & work support: a separate budget for team-building and work-related tools/items, plus an additional phone budget. Great people, healthy culture: a supportive, collaborative team with a superhero mindset - we help each other win - plus company-wide events throughout the year. Strong onboarding: structured onboarding, training, and dedicated mentors to help you ramp up smoothly. Referral rewards & life moments: referral bonus for successful hires, and one-time support for special occasions (marriage, birth of a child, and other significant life events, per policy).