About Astrolight

Astrolight's mission is to connect Earth and Space with high speed laser links, uncovering unprecedented capabilities for satellite connectivity and deep space exploration. Founded in 2019, the company aims to provide end-to-end optical connectivity solutions by building complete and self-contained hardware for ground and space operational domains.

Astrolight produces energy-efficient optical communication terminals for Space-to-Earth links, ship-to-ship communication, and ground-based systems in aerospace and defense applications.

Role Overview

We are looking for a highly organized and proactive Executive Assistant to play a critical role in driving operational excellence at our fast-growing startup. Your responsibilities will span business planning support, office and travel coordination, HR administration, internal communications, financial tracking, and organizing key events and documentation. As a core part of the team, you'll help turn our company's mission into reality by ensuring that day-to-day operations run smoothly and efficiently. This is a unique opportunity to grow alongside the company, take on increasing responsibility, and help shape the foundation of our high-impact, mission-driven organization.

Responsibilities

• Build tools and processes for business analytics and financial planning

• Maintain and organize company agreements, documents and internal databases

• Oversee office operations, managing supplies and equipment

• Coordinate travel arrangements for the team

• Support HR processes, including employee documentation, onboarding, and internal policies

• Process and track invoices and expense reports

• Organize company events, client meetings, team workshops, and internal communications

• Prepare and manage internal reports and business documentation

• Handle a part of incoming and outgoing correspondence, including emails, letters

Requirements

Must-Have:

• Minimum 1 year or relevant experience

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Experience in executive support and operations

• Ability to handle documentation, reporting, and internal coordination

• A proactive mindset and willingness to support company growth and grow together

Nice-to-Have:

• Experience working in a startup environment

• Familiarity with HR processes and employee documentation

• Experience in handling travel logistics

• Strong proficiency in Google Workspace

What We Offer

Salary range: €2,200–3,000 gross