Key Responsibilities

• Coordinate and manage the executive’s calendar

• Schedule internal and external meetings, calls, and appointments

• Resolve scheduling conflicts efficiently

• Handle incoming and outgoing emails and calls

• Draft, proofread, and format correspondence and reports

• Communicate on behalf of the executive professionally

• Book flights, hotels, ground transportation

• Prepare detailed travel itineraries

• Handle travel issues or last-minute changes

• Prepare agendas and briefing materials

• Take detailed meeting minutes

• Track action items and follow up on deliverables

• File and organize documents (physical and digital)

• Process expense reports and invoices

• Order office supplies and manage vendors

• Support to fill in institutional paperwork

• Support in daily internal operations

• Assist with research and compiling reports

• Help manage special projects or events

• Track project timelines and deliverables

• Liaise with internal teams, clients, and external stakeholders

• Help build strong working relationships on behalf of the executive

Required Qualifications

• Bachelor’s degree required

• 5+ years in a similar executive support role

• Exceptional organization & time management

• Strong written and verbal communication

• Proficiency in MS Office/Google Workspace

• Calendar and travel management tools (e.g., Outlook, Google Calendar, Concur)

• Ability to multitask and prioritize under pressure

• Attention to detail

• Motivated to work with executives

• Driving license

• Fluent in English and French and/or German and/or Luxembourgish

• Already a European citizen or has a valid work permit for Luxembourg

Benefits & Perks

• Enjoy a 50% income tax exemption on your salary – an exceptional incentive for top talent relocating to Luxembourg, subject to eligibility conditions

• Meal vouchers

• Career growth opportunity