Executive Assistant / Operations Associate (m/f/d)

What we offer

• Responsible, interesting role close to the management

• International, dynamic team with an agile mindset

• A strong, collaborative culture

• Opportunity to learn and personal growth

• Team events and regular get togethers

Your mission

We are looking for a highly organized Executive Assistant to back one of our Founders in his daily business.

This role combines elements of a traditional executive assistant and a founder’s associate. Offering exposure to high-level meetings, strategic discussions, and business development activities.

The position requires someone proactive, trustworthy, and comfortable working in a fast-paced scale-up environment.

• Support the Founder in managing daily priorities, calendar, and communications

• Help prepare meetings by gathering information, drafting materials, and ensuring readiness

• Take notes during meetings and track follow-ups to ensure execution

• Assistin preparing presentations, reports, and internal documents

• Coordinate internal and external meetings, including logistics and scheduling

• Support travel planning and expense tracking

• Collaborate with internal teams to ensure smooth day-to-day operations

Your profile

• 2–5 years of experience in operations, coordination, consulting, research, or similar roles

• Strong organizational and communication skills

• Ability to manage multiple tasks and priorities in a structured way

• Proactive mindset and willingness to take initiative

• Experience supporting senior stakeholders or leadership

• Exposure to calendar management, meeting coordination, or executive support

• Experience preparing presentations or structured documents

• Fluent in English and German

Nice to have

• Interest in technology, defense, or public affairs

• Experience in startups, scale-ups, or fast-paced environments

What else

• Willingness to travel

• Citizenship of a NATO member or close ally is required

Why us?

This is a unique opportunity to join a company early and play a key role in how it operates and grows. You will gain visibility across all areas of the business and develop skills that go far beyond traditional administrative support.