Office Assistant

Do you enjoy making sure that the practical details of a busy workplace run smoothly?

At MyDefence, our Production facility is a place where colleagues, visitors, suppliers, drivers and external partners come together every day. A welcoming reception, well-organised access and practical support are all important to creating a professional workplace and keeping it running smoothly.

We are looking for an Office Assistant who enjoys helping others, takes initiative and is comfortable with a varied working day. You combine a strong service mindset with a hands-on approach, take initiative and notice what needs to be done.

Based at our Production facility in Nørresundby, you will be an important point of contact for both colleagues and external visitors. You will support the daily operation of the facility through a combination of visitor management, facility support and practical tasks. The role is fully on-site at our Production facility in Nørresundby, with working hours Monday–Thursday from 07:00–15:00 and Friday from 07:00–14:30.

What you will do

Your day-to-day work will be varied and hands-on. You will help create a professional and welcoming environment while taking care of the practical activities that contribute to a well-organised workplace.

Access and deliveries

• Manage gate access for approved suppliers, deliveries and transport providers.

• Coordinate incoming and outgoing deliveries.

• Ensure that suppliers and other external personnel follow relevant access procedures.

Visitor management

• Welcome visitors and provide a friendly and professional first impression of MyDefence.

• Register visitors in accordance with relevant security procedures.

• Assist with practical needs upon arrival and departure.

Facility and operational support

• Receive craftsmen, technicians and other service providers and coordinate the practical arrangements related to their work at the facility.

• Keep coffee, tea, soft drinks and other refreshments stocked and available, and help maintain tidy and welcoming refreshment and common areas.

• Take ownership of general facility-related and ad hoc tasks that contribute to smooth day-to-day operations.

• Assist with facility activities and other operational areas when additional help is needed.

Who we are looking for

You enjoy being part of a busy workplace where you meet different people and contribute wherever needed. You are approachable, dependable and take pride in making sure everyday tasks are handled properly.

You do not need a specific professional background to succeed in this role. What matters most is your attitude, your willingness to take responsibility and your ability to stay organised throughout the day.

We imagine that you bring:

• A friendly, welcoming and service-minded approach.

• A hands-on mindset and the initiative to step in when needed.

• A reliable and structured way of working, with the ability to manage different tasks and priorities.

• Confidence interacting with colleagues, visitors and external partners.

• Basic PC skills and familiarity with standard digital tools.

• Good communication skills in both Danish and English.

Who you are

You thrive in a busy environment where the day does not always go exactly as planned. You are approachable and attentive, keep a clear overview and are comfortable taking responsibility when something needs your attention.

You understand that being one of the first people visitors and external partners meet comes with responsibility. You therefore approach your work with professionalism, discretion and a positive attitude.

We see you as someone who:

• Takes responsibility, follows tasks through and contributes to keeping the facility running smoothly.

• Keeps a clear overview, even when several things are happening at once.

• Enjoys helping others and creating a welcoming environment.

• Adapts easily when priorities change or unexpected requests come up.

What you get

At MyDefence, you will have a varied and hands-on role where your contribution makes a visible difference to the daily operation of our Production facility. You will be trusted with responsibility from the start and become an important point of contact for colleagues, visitors, suppliers and external partners.

As we continue to grow, you will contribute to creating a welcoming, well-organised and smoothly running workplace. We value people who take initiative, notice what needs to be done and step in where they can make a difference, so there is room for you to take ownership, bring your ideas and help shape the practical day-to-day experience at our facility.

What we stand for

At MyDefence, we live by a shared set of values that guide us – both in how we do business and in our everyday interactions as colleagues. These values are our compass, ensuring that we move toward the same goal with courage, execution, and care.

We Dare (Courage)

We challenge the status quo, embrace new ideas, and have the courage to make decisions that move us forward.

We Do (Execution)

We take ownership, deliver on our commitments, and turn ideas into action.

We Care (I Am Your Wing(wo)man)

We support one another, succeed as a team, and build strong relationships based on trust and respect.

How to apply

Does this sound like a role for you? We would like to hear from you. Submit your application and CV as soon as possible. We review applications on a rolling basis and may close the position once we have found the right candidate. Please note that we use an online recruitment system, and only applications submitted electronically will be considered. Questions? If you would like to know more about the role, feel free to send an email to Tomas Schiønning, who will be happy to tell you more about the position.

As part of your employment with MyDefence, you will be required to undergo a background check tailored to your role and the level of access granted, both digital and physical. Maintaining eligibility for such background checks is a continuous requirement throughout your employment.